Where I work, we use Exchange as our email server and Outlook as the primary client (at least I do). We also have an email quota that I keep bumping into, since I have a tendency to attract many emails with large attachments like image-happy PowerPoint files or binary code modules to patch things. I am also an extreme user of email folders. My main Outlook account contains some 650 folders, and my offline archive of all my old emails reaches towards 1300, with many 100s of thousands of emails for a total of almost 20 GB. So, pretty extreme.
My problem is: what do I do when the email system tells me (and it is serious, I can attest) that I am close to hitting my quota and that soon email will neither be received nor sent? I want to find the folders that are very large and candidates for some archiving. The answer has eluded me for a long time, until I stumbled upon a 2010 Youtube video: http://www.youtube.com/watch?v=3skJOd4GIak, from “tech-informer.com” (which now looks pretty dead). With some modifications, this solved my problem.